Optimize accounts payable with Pay Vendors

Paying suppliers and wholesalers doesn’t have to be a headache. Capital One Business customers have the ability to pay vendors through a streamlined and efficient solution, eliminating the inconveniences, inefficiencies and potential errors of manual bill pay.

Pay Vendors is an easy-to-use platform that allows you to manage and track your vendor payments right in your Capital One Business account—even for vendors that don't accept credit card payments. You also have the option to make an ACH transfer from any bank at no additional cost. 

Its intuitive dashboard can help you centralize your accounts payable and add flexibility to how you settle vendor bills and manage cash flow. Vendors can choose to receive a check or a bank deposit, whichever they prefer. Pay Vendors can also integrate seamlessly with accounting software like QuickBooks, and it allows qualifying payments to earn rewards offered by your Capital One Business account.

Pay Vendors provides a 360-degree view of accounts payable where you can schedule vendor payments in advance online—always on your schedule. By paying with your Capital One Business card, you can even defer payments to the end of the next billing cycle, enabling you to improve cash flow.¹

There's no subscription, activation or sign-up fee, and payments made via ACH transfer or check are free; however, each card payment is subject to a 2.9% fee. You'll also have access to live customer service if you need assistance. 

Whether you're a clothing retailer or running a construction company, your business might be spending more time than it needs on manual vendor payments, leaving room for human error. Pay Vendors offers a flexible and convenient solution to automate and simplify vendor payments.

With Pay Vendors, you can digitize and automate most of—if not all—your vendor payments, which can be uploaded to or automatically shared with the platform. You can also make, manage and track your vendor payments from one online dashboard, regardless of a vendor's payment preferences. 

This digitization minimizes paperwork and simplifies recordkeeping with smoother workflows—every transaction is accounted for and your payments go out on time. Automation also improves accuracy, empowering your business—and its vendors—with secure and reliable systems.

Pay Vendors allows you to make payments directly with your Capital One Business card, so those expenses don't come directly from your business's cash reserves.

This allows payments to be delayed until the end of the billing cycle, freeing up cash flow in the short term.

If any of your vendors offer discounts for early payments, the ability to use credit may even enable you to pay early enough to earn those discounts, reducing your operational costs.

Say goodbye to sifting through emails and hunting down bills when deadlines near. The platform allows you to manage your vendor payable needs all in one place, and it can sync with your accounting software, giving you a complete picture. When synced, all payment details and actions completed through Pay Vendors are connected seamlessly via 2-way syncing with QuickBooks Online to create a streamlined payment process. 

This helps ensure your information is organized and current so crucial financial information is less likely to be missed or inaccurate when compiling financial reports or balancing accounts. Overall, it can help simplify and fast-track your financial department's workflows, improving efficiency and freeing up time for functions that demand hands-on expertise.

Setting up Pay Vendors is a straightforward and quick process. You’ll simply need your business's Tax Identification Number, the business bill(s) you’d like to start with and a few moments of your time. Here's how to pay a vendor through the platform:

1. Sign in to your Capital One Business account, select the Pay Vendors tab above your transaction history and follow the prompts. 
2. Enter bill information. Select Add Business Bill to enter vendor payment details. You can either:
   • Enter the details manually.
   • Upload a PDF or image file of the business bill.
   • Connect to your QuickBooks Online account.
   • Email the payment details directly into your bills dashboard via a dedicated email address.
3. Choose your payment method. Choose whether to pay the vendor with your Capital One Business card or an ACH bank transfer. Remember: Each card payment is subject to a 2.9% fee, while bank transfers are free.
4. Choose how the vendor will receive payment. Vendors can receive either a paper check or a bank transfer. You select the option the vendor prefers. If you're unsure, Capital One can send an email that asks the vendor to choose its preferred form of payment.
5. Review and submit your payment. Once you've added your bill or payment details, be sure to review them for accuracy and completeness. If the details look correct, submit the payment. You'll be prompted to choose a payment date and preferred delivery speed. Click Confirm to finalize your payment.
6. Manage and track payments online from wherever you are. Once you’ve submitted the payment, you can sit back and relax—Capital One will take care of the rest. You can schedule, manage and track payments from the dashboard at any time from any internet browser. 

If you're searching for other ways to optimize your business operations, explore Business Resources, or discover how Capital One can support your growth with lending solutions. Pay Vendors is designed to support your unique business needs. It’s accounts payable made painless. 

Put the power back in your hands with Capital One.