Guide to Capital One Business and QuickBooks® integration

As a small-business owner, you’ve probably found that juggling multiple tasks can be a daily reality that puts your time management and prioritization skills to the test. Whether serving as a customer service representative, setting up promotional efforts or managing a team of people, you’ve probably gotten used to wearing many hats. One of the most important hats you might wear, however, is the one for the person who handles your company’s accounting. 

This is why you might look for accounting tools—like QuickBooks—to help streamline the process. If you’re a Capital One Business cardholder, you can integrate your card with QuickBooks to keep track of your expenses while earning cash back or miles on your purchases. Read on to learn how this integration works.

What you’ll learn:

• By streamlining your accounting process, QuickBooks—accounting software—can help you overcome common challenges you might face as a small-business owner. 

• You can integrate your Capital One Business credit card with QuickBooks in just a few steps through the online platform.

• Once your Capital One Business credit card is electronically connected to QuickBooks, your transactions will appear in one place as they become available.

Accounting can be a challenging process to navigate, as it often requires you to analyze complex and significant financial data. Plus, it can take time away from other pressing tasks, which may become a source of frustration as you’re growing your company. Here are some common accounting pain points you might experience as a small-business owner:

• Gaps in accounting knowledge: One of the biggest hurdles small-business owners may face is gaining the expertise needed to successfully manage accounting and bookkeeping. Accounting requires a specific skill set, and if it’s not your area of strength, you could encounter a learning curve as you get up to speed.

• Cash flow management difficulties: Lacking a cash flow management process can lead to missed payments to suppliers, uncontrolled spending and an inability to meet financial commitments.

• Manual bookkeeping challenges: If you’re not using accounting software, you may have to deal with data errors, missed transactions or mismatched records. This is why opting for software to handle your accounting can save valuable time, allowing you to focus on areas of the business where you can make the most impact.

QuickBooks is software that can help you run your business more smoothly with products and services, such as:

• Accounting software: Track how money moves in and out of your business bank accounts with personalized insights, and connect with experts who can support you as you take charge of your finances. 

• Team management software: Services like automated payroll and human resources support can help you manage your people and grow your team with confidence, while time-tracking tools empower employees to monitor and report their own hours.

• Money management solutions: Stay on top of your finances with tools that allow you to get paid faster, streamline bill payments, and send invoices and professional estimates.

Before integrating your account, decide how you want to bring in transactions from your credit card accounts—automatically or manually. Connecting your credit card accounts automatically is the most efficient way, because you only have to do it once. Once linked, your credit card transactions are automatically imported to QuickBooks as they become available. 

The other option is to manually download your credit card transactions and then upload them to QuickBooks.

Here’s how to connect your credit card account to QuickBooks automatically:

1. Hover over the Transactions tab and select Bank transactions.

2. Select your credit card issuer from the drop-down list or type its name in the search bar.

3. Once you’ve found your card issuer, enter the username and password associated with your credit card’s online banking platform.

4. Security features will vary depending on your business credit card issuer, so additional steps may be required. For example, you might need to verify your identity by phone, text or email. Or you might need to enter a verification code from a security token issued by the card company.

5. Once you’ve signed in, your credit card issuer will prompt you to select the accounts you want to share, authorize the data share and redirect you back to QuickBooks.

6. Then, QuickBooks will display all accounts you selected to share from your financial institution. You’ll once again choose the accounts you’d like to connect—there’s no need to select them all.

7. Once you’ve selected the accounts you want to connect, choose in the drop-down menu how far back QuickBooks should pull your credit card transaction history.

8. QuickBooks will connect your online account with one from your chart of accounts. If the account has already been set up, select it from the drop-down menu. If not, choose the account type you want QuickBooks to create for you.

9. Click Connect.

10. Once accounts are connected, all cleared business credit card transactions will appear in the For Review list.

11. Review and categorize your transactions so they’re added to the correct accounts.

Integrating your Capital One Business card with QuickBooks should be a seamless process. Once your card and QuickBooks are connected, your transactions automatically appear in QuickBooks as they become available. Using your Capital One Business credit card, you can then earn cash back or miles on recurring software subscriptions, office supplies and other business expenses tracked through QuickBooks. 

By simplifying expense management and rewarding everyday purchases, your Capital One Business card becomes a powerful tool for fueling business growth and efficiency.

Compare Capital One Business credit card offerings to find one that works for your company and get pre-approved today—with no impact on your credit.